Guidance, Policy and Practice

Gaining specialist advice can be a real chore when the main priority is finding cashable savings or improving supplier performance. In this section we hope you will find useful documents that give specific advice on a range of specialist issues. Not all of them have been written by us, but we believe it is important that clients get the best advice regardless of its source.

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Document Overview Date Added
Expenditure Analysis Toolkit Expenditure Analysis Toolkit (294 KB) The ability to understand and profile third party expenditure is a precursor to looking for savings. With this in mind we have produced a dedicated toolkit written with district councils in mind but will be of use to any local authority looking to undertake spend analysis without the use of third party consultancies or solutions. May 28, 2015
Local Authority Transparency Guidance Local Authority Transparency Guidance (919 KB)

A practitioner’s guide to publishing information about expenditure, tenders, contracts and grants in accordance with the local government transparency code 2014.

The Department for Communities and Local Government (DCLG) issued a revised Transparency Code in October 2014, which specifies what open data local authorities must publish. This guide, produced by the LGA, provides more detail.

Dec 04, 2014
Benefits realisation across local government Benefits realisation across local government (1697 KB)

The report, by the APM Benefits Management Special Interest Group, highlights 6 action points that collectively challenge managers across local government to continually push the boundaries of change enabling successful benefits realisation.

Dec 09, 2013
Social Procurement Guide Social Procurement Guide (1915 KB)

A guide to improving social value through better procurement. In preparing this report BDO have drawn upon a survey of 95 local authorities conducted in conjunction with the MJ, supported by 21 interviews with local government officers and other public and private sector procurement experts.

Nov 06, 2012
IE IE's Low Value Strategy (381 KB)

Improvement East, in conjunction with SPS Consultancy Services, have published their Strategy for Low Value Transactions.

Jul 10, 2012
Efficiency in Higher Education Efficiency in Higher Education (1737 KB)

A report by the Universities UK Efficiency and Modernisation Task Group states that there is an acute understanding of the need to act within the higher education sector that is closely linked to the emergence of a new funding environment. Read the whole report here.

Feb 16, 2012
You and Your Contractor - edition 2 You and Your Contractor - edition 2 (1250 KB)

This is the second edition of the best practice manual for practitioners of contract and relationship management in local government.

 

Jul 25, 2011
SRD Toolkit SRD Toolkit (423 KB)

This toolkit details the process methodology developed by Capital Ambition for Supplier Relationship Development.

Jul 12, 2011
Best Practice Guide on Vehicle Acquisition Best Practice Guide on Vehicle Acquisition (1561 KB)

Vehicle use is an important part of the environmental footprint of an organisation and careful vehicle selection is an essential part of meeting green and emissions targets. Read more in this excellent guide.

May 25, 2011
London local authorities procurement Carbon Footprint London local authorities procurement Carbon Footprint (1655 KB)

This study builds on a programme by Capital Ambition and London Councils to share best practice on reducing emissions among local authorities as part of the National Climate Change Best Practice Programme.

Jan 17, 2011
Guide to Measuring Procurement Savings Guide to Measuring Procurement Savings (502 KB)

This guide (by the New Zealand Government) aims to help government agencies to identify, measure and report on the savings and benefits of procurement activities. It describes typical procurement savings and benefits, outlines the factors you need to consider when measuring savings and benefits and provides a five-step process you can use to measure your procurement savings and benefits.

Jun 01, 2010
Defence Food Services Defence Food Services (174 KB)

The MOD is facing the challenge of delivering more efficient and effective services with less. However it is not enough to deliver more with less as central Government has also challenged all Public Sector procurers to "lead by example" when spending tax payers money.

Apr 12, 2010
Food Strategy 2030 Food Strategy 2030 (2959 KB)

The new strategy for food has been drawn up following the publication of the Cabinet Office Strategy Unit's report in July 2008. Food Matters called for better integration of food policy across Government.

Apr 12, 2010
Serving Time: Prisoner Diet and Exercise Serving Time: Prisoner Diet and Exercise (1339 KB)

Although the Home Office does not have a specific Public Service Agreement target relating to prisoner diet and exercise, the Prison Service aims to ensure that prisoners live in safe and decent conditions. Read about the improvement to prisoners' diet and exercise here.

Apr 12, 2010
Putting the Frontline First Putting the Frontline First (99 KB)

Putting the Frontline First - In response to tightening local authority budgets, the Secretary of State asked Sir Richard Leese and Sir Steve Bullock to lead a Task Force to quickly develop proposals to identify how councils can be made more efficient without affecting high quality frontline services.

Feb 15, 2010
LGA Guide to making Savings through Better Procurement LGA Guide to making Savings through Better Procurement (196 KB)

Top Tips for making savings through better procurement of professional services.

Sep 21, 2009
Procurement Effectiveness in Major Project Delivery Procurement Effectiveness in Major Project Delivery (1904 KB)

The scale and complexity of Government projects is unparalled. Many face issues which may carry risk to the delivery of their objectives to time and budget.This booklet outlines ways in which these can be addressed.

May 21, 2009
Management of Service Contracts Management of Service Contracts (1260 KB)

In 2007-08 central government spent over £12 billion on service contracts primarily in the areas of ICT, facilities management and business process outsourcing. This report issues guidance on contract management.

May 05, 2009
London ICT e-Auction London ICT e-Auction (639 KB)

Forty seven organisations, including 16 London boroughs, joined forces to save more than £10.4 million in the latest ICT e-auction.

Apr 15, 2009
Smarter Food Procurement in the Public Sector Smarter Food Procurement in the Public Sector (349 KB)

Public Accounts Commitee report, together with formal minutes, oral and
written evidence on food procurement in the public sector.

Feb 11, 2009
Food Matters - Executive Summary Food Matters - Executive Summary (269 KB)

Executive Summary of Cabinet Office strategy paper on food and food policy for the 21st century.

Feb 10, 2009
Food Matters - Towards a Strategy for the 21st Century Food Matters - Towards a Strategy for the 21st Century (2433 KB)

Cabinet Office strategy paper on food and food policy for the 21st century - full paper.

Feb 10, 2009
A Fresh Look at School Procurement A Fresh Look at School Procurement (862 KB)

This Fresh Look booklet from the School Food Trust provides practical guidance to assist schools and local authorities to respond to the Government's efficiency and sustainability agendas re school food.

Feb 09, 2009
Smarter Food Procurement in Public Sector Smarter Food Procurement in Public Sector (692 KB)

A National Audit Office report outlining how up to £224 million could be saved per annum by 2010 -11.

Feb 09, 2009
Supply Chain Management in Public Sector Procurement Supply Chain Management in Public Sector Procurement (382 KB)

This OGC guide provides a series of key insights into multi-tiered supply relationships within the Government Procurement Environment.

Feb 04, 2009
Guidance on planning e-Auctions Guidance on planning e-Auctions (120 KB)

e-Auctions can be a highly effective tool to generate savings but they require careful planning and skillful execution. This paper gives some excellent guidance.

Sep 23, 2008
Model Contract Standing Orders Model Contract Standing Orders (193 KB)

Best practice guidance on developing a modern set of Contract Standing Orders that address the commercial challenges in Local Government Procurement.

Sep 18, 2008
Sustainable Procurement Toolkit Sustainable Procurement Toolkit (185 KB)

This toolkit aims to provide guidance for including sustainability in tendering exercises.

Sep 18, 2008
Social Issues in Public Procurement Social Issues in Public Procurement (1012 KB)

A useful guide produced by OGC which sets out how social policy can be applied across the procurement cycle.

Sep 17, 2008
Guidance on Competitive Dialogue Guidance on Competitive Dialogue (275 KB)

Produced by OGC and HMT, the guidance gives a clear steer as to when and how to use competitive dialogue. Fail to read it at your peril!

Sep 17, 2008
How to be successful in procuring joint waste services How to be successful in procuring joint waste services (1514 KB)

Environment Services - this guide brings together a number of recent examples of successful collaborative procurement that point the way towards how councils can deal with this complex set of challenges.

May 26, 2008
How to be successful in Commissioning Children How to be successful in Commissioning Children's services (1125 KB)

Children's Services - this study brings together a selection of children's services case studies from the Regional Centres of Excellence, the Centre Procurement Performance of the Department for Children, Schools and Families and the Improvement and Development Agency.

May 26, 2008
How to be successful in Consultancy How to be successful in Consultancy (2455 KB)

Produced by the National Procurement Project (NPP) for the RCEs this guide contains some useful tips on negotiating with consultants that are not included in the highly successful LCE Consultancy Toolkit.

Apr 14, 2008
How to be successful in procuring construction products for social housing How to be successful in procuring construction products for social housing (3252 KB)

Construction - following on from the good work of Yorks and Humberside RCE, this guide shows how building products make an excellent area for local councils to practice collaborative working and start to leverage market influence.

Apr 14, 2008
How to be successful in Insurance How to be successful in Insurance (963 KB)

Insurance Services - the creation of the new insurance mutual in London (LAML) has prompted lots of interest as to what other techniques can be used to improve the value derived from insurance. This NPP guide has some of the answers.

Apr 14, 2008
Contract Procedure Rules Contract Procedure Rules (789 KB)

Produced by the LGTF and CIPFA this paper gives some good pointers and thoughts on ensuring that your contract procedure rules are fit for purpose.

Apr 14, 2008
Guide to buying Consultancy Guide to buying Consultancy (221 KB)

This highly successful LCE Consultancy Toolkit, referred to in the "How to be successful in Consultancy" paper,  will help you to spend money on consultancy services more wisely; it applies to all professional services.

Feb 14, 2008
Small Supplier better value? Small Supplier better value? (677 KB)

The purpose of this booklet is to raise awareness of the value for money that small firms / SMEs can offer, to explore the issues that make it difficult for them to win public sector business, and set out some ideas about how procurement professionals in the public sector can help. It is published by the OGC.

Dec 01, 2007
Commissioning Toolkit for the Procurement of Consultancy and Professional Services Commissioning Toolkit for the Procurement of Consultancy and Professional Services (1501 KB)

The purchase of consultants and professional services accounts for a spend of between £350M to £500M in London boroughs.This toolkit provides some essential disciplines for specifying the need for consultants.

Jan 26, 2007
Leveraging ICT Hardware Purchasing Leveraging ICT Hardware Purchasing (111 KB)

Written by Alexandra Ranson and Ken Cole this Pan London Strategy is the output from work instigated and led in 2005 by the LCE, looking at ICT hardware, its major suppliers and market characteristics.

Nov 01, 2006
Pan London Procurement Performance Measurement Pan London Procurement Performance Measurement (227 KB)

Procurement Performance Measurement from the London Centre of Excellence - written by SPS for the London Centre of Excellence.This document identifies a small number of indicators and associated measures for procurement that could be adopted on a pan London basis.

Oct 20, 2006
Making the most of Supplier Accreditation Making the most of Supplier Accreditation (220 KB)

The London Centre for Excellence (LCE)  has produced this strategy to help boroughs focus and improve the accreditation process for procurement.

Nov 04, 2005
Strategic Supplier Engagement Strategic Supplier Engagement (184 KB)

This document outlines why a strategic supplier engagement strategy needs to be owned and rolled out across a borough if it is to be successful. In particular, it should not be seen as just a "procurement" issue.

Nov 04, 2005
Low Value Strategy for Procurement Low Value Strategy for Procurement (187 KB)

A Low Value Strategy for Procurement. This document outlines a number of approaches, techniques and solutions that can be taken to manage low value purchases and invoices more effectively.

Nov 04, 2005
Procurement Expenditure Analysis Procurement Expenditure Analysis (222 KB)

National eProcurement Project Guidance Paper  - Supports organisations in gathering and analysing procurement spend to highlight system and business issues and to enable business case development.

Aug 05, 2005
E-Procurement Security E-Procurement Security (169 KB)

National eProcurement Project Guidance Paper - Describes the different types of security issues that organisations face whenmimplementing e-Procurement and outlines realistic solutions and approaches that can be implemented to reduce the risk.

 

Apr 13, 2004
Implementing e-Procurement (e-Purchasing) Implementing e-Procurement (e-Purchasing) (111 KB)

National eProcurement Project Guidance Paper -  Defines the issues affecting the success of e-Purchasing solutions in organisations and some of the tools and techniques that can be used to reduce the risk of failure after go-live..

 

Apr 13, 2004
Implementing e- Procurement (e- Sourcing) Implementing e- Procurement (e- Sourcing) (106 KB)

National eProcurement Project Guidance Paper - Defines the issues affecting the success of e-Sourcing solutions in organisations and some of the tools and techniques that can be implemented to reduce the risk of failure after go-live.

Apr 13, 2004
Optimising Procure to Pay Optimising Procure to Pay (105 KB)

National eProcurement Project Guidance Paper - Optimising business processes in the procure to pay process.

Apr 13, 2004
Workflow and Authorisation Workflow and Authorisation (120 KB)

National eProcurement Project Guidance Paper -  Outlines some of the basic workflow concepts and the wider business issues that should be considered when designing and and implementing a workflow strategy to underpin the Procurement process.

 

Apr 01, 2004
Resourcing e- Procurement Resourcing e- Procurement (153 KB)

National eProcurement Project Guidance Paper - Identifying and planning the resources needed for an e-Procurement project.

 

Mar 25, 2004
Data Integration Data Integration (136 KB)

National eProcurement Project Guidance Paper - Defines some of the technical aspects of data integration within organisations and between systems and outlines the business considerations that need to be understood in order to develop an effective data integration strategy.

Mar 25, 2004
Internal Barriers to e-Procurement Adoption Internal Barriers to e-Procurement Adoption (146 KB)

National eProcurement Project Guidance Paper - Identifying and dismantling internal barriers to e-Procurement adoption.

 

Mar 25, 2004